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Maintenance Planner in Colton, CA at Lineage Logistics

Date Posted: 1/28/2018

Job Snapshot

Job Description

We are currently searching for a Maintenance Lead Planner/Scheduler to join our growing team. This position closely resembles that of a “project manager.” The following attributes are critical to this person’s success; organization, communication, detail oriented, self-discipline, confidence, ability to learn quickly, intuitive, analytical and hard working.

The Lead Planner/Scheduler position is responsible for the effective execution of all maintenance work control processes. He/she is responsible to the Maintenance Manager for the efficient and effective use of planning and scheduling all resources to conduct maintenance activities which result in minimum downtime and maximum productivity. In order to fulfill these responsibilities in the most effective manner, the Planner/Schedule is empowered to manage work priority, develop job plans, define parts and material, and engage the proper resources to develop a safe, effective and efficient work control plan.

In addition, the Planner/Scheduler provides the equipment-related expertise and technical guidance on improving Preventive Maintenance activities. Include the following. Other duties may be assigned.

Duties and Responsibilities

Once a valid work request is submitted will prioritize, plan, schedule and follow –up on accuracy of the job plan for all planned (PM, PdM and corrective) work. The focus is not day to day, but is to be proactive and optimize workforce productivity and minimize plant downtime by managing work 2 weeks to 1 month in advance. In performance of these duties the planner/scheduler has the following responsibilities:

  • Principle contact and liaison between the maintenance department and operation planning. They ensure the area, department or facility in which they are assigned receive professional maintenance service in a timely manner to ensure high equipment availability and performance.
  • Review all planned work request from assigned area and determine validity and accuracy of information and engage the appropriate resources to set a preliminary priority. (Note; emergency work orders are not processed by planner/schedulers)
  • Reviews work request for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.
  • Escalates issues to the Maintenance Manager for work which does not appear to be valid or costly.
  • Review the work to be performed and determine the best way to accomplish the work. They will consult with Leads, Supervisors, Originator, Production Supervisors, and other Planner/Schedule’s as necessary.
  • Obtain and organize all information required for all task to be performed: drawings, vendor manual, supplemental instructional materials, special procedures, and other file material which is appropriate. Supplement this information by preparing any additional sketches, drawings, diagrams, notes, or any instructional material which will clarify the work to be performed.
  • Identifies and secures all parts and material required to complete the work by providing stores a “Bill of Material” for the work order and any special kitting instructions.
  • Work to manage spare part usage to maximize turns but minimize risk of using critical spares.
  • Approach all aspect of the work being performed with safety as the highest priority.
  • Provide job estimates based on skills required, sequence required and number required.
  • Provide a total cost estimate for the work to be performed: labor, material, and outside services.
  • Manage the status of work control and backlog for work order submission to work order completion. Status may include: waiting for planning, waiting parts, ready to schedule, scheduled, etc.
  • Verifies all material, information, tools and Labor are available prior to scheduling.
  • Works with Maintenance leads, supervisors and other planners to determine resource availability.
  • Develops a preliminary workforce schedule by crew ensuring all skills requirement and resource availability is met.
  • Actively participate in scheduling Uptime/Downtime and planning meetings with operation partners to finalize priority of work orders, optimum downtime windows, and necessary lead times.
  • Finalize the Maintenance resource schedule based on agreed plan with production.
  • Follow up and communicates schedule to all resources: Production, Maintenance, and Warehouse.
  • Issue scheduled work orders with job plan packets for supervisors to approve.
  • Address any questions about the job plan packets.
  • Follow up with supervisors and lead to ensure those completed (originator) job tasks are turned in with improvement comments in a timely fashion.
  • Updates Job packets as required for the files.
  • Manage and maintain a 2-4 week backlog of work orders which require major or significant portion of the facility to be shutdown.
  • Continuously improves the job estimate times, planning and scheduling by receiving feedback from maintenance supervisors, maintenance leads, production supervisors, and maintenance team members.
  • Keep accurate metrics on the performance of planning and scheduling functions and provide timely reports to the Maintenance Manager/Supervisors
  • Works closely with Maintenance Manager – Identify and comply with Ammonia Compliance and Environmental (PSM) (RMP) documentation.


  • Works closely with Operation supervision and Operation planning.
  • Works closely with Maintenance Leads and Supervisors.
  • Works closely with other Planner/Schedulers. (Share Best Practices )
  • Interfaces with Safety Compliance Committee and Environmental resources (PSM) (RMP) for specific concerns.

Goals and Measures of Positive Performance

  • Schedule compliance: Jobs completed as scheduled
  • Schedule Performance: accuracy of information, estimate of labor and material.
  • Back log relief
  • PM Compliance
  • Reduction in emergency call hours to planned work hours.
  • Improvement in Labor effectiveness or increase of value added activities: “Work sampling”
  • Relationship with operating and maintenance partners.
  • Timely distribution of KPI metrics, trend charts and reports.

While performing the duties of this job, the employee is regularly exposed to extreme cold. The employee occasionally works near moving mechanical parts.

Work Environment:

  • Fast paced work environment with, in and around industrial machinery.
  • Working with Material Handling Equipment on a daily basis.
  • Cold storage environment.  Warehouse bays are kept at a constant 32 degrees (and below in certain areas). Ability to withstand cold storage temps for extended periods of time (warm gear provided by company).
  • Noise level varies and at times and can be loud.

Job Requirements

  • Mechanical/electrical background is necessary. Apprenticeship program or technical school background is desirable.
  • Have adequate craft knowledge and skill to accurately estimate labor hours, material requirement and skills needed to complete a job. Must have a demonstrated ability to visualize and communicate the execution of work.
  • Should have good written and verbal communications skills and have demonstrated the ability to be approachable and tactful.
  • Good math skills and computer skills.
  • Good organizational skills. Demonstrated organizational and planning skills.
  • Demonstrated ability to write and provide simple and accurate task instructions.
  • Demonstrated ability to read standard blueprints, machine and process drawings.
  • Knowledge and understands the maintenance processes and proper use of the eMaintenance work order system, planning and scheduling and storeroom Inventory utilization.
  • Can manage multiple priorities or projects simultaneously and keep them progressing to completion.
  • Must have good communication skills and able to coordinate with other departments including “Respect for All” - Production Managers, Production Personnel,
  • Maintenance Team Members, Maintenance Management, Quality Control Managers and Warehouse Managers and Personnel, Maintenance Team Members, Maintenance Management, Quality Control Managers and Warehouse Managers and Personnel.

Lineage Team Members:

  • Continually meet internal and external customer expectations through teamwork, respect and willingness to help and support others.
  • Demonstrate complete commitment to a culture of safety.  Promote a safe work environment through personal actions and identifying any safety concerns.
  • Treat all team members with a respect while demonstrating positive work attitude and leadership skills.
  • Take initiative to continually improve performance and work processes through feedback, problem solving and generating new ideas.
  • Work with a sense of urgency to complete tasks safely, effectively and efficiently.
  • Demonstrate excellent job performance in productivity, quality, safety, and attendance.

Lineage provides safe, stable, reliable work environments, competitive pay, excellent benefits, 401K, and Paid Time Off.

Successful candidates will be required to pass a post offer, pre-employment drug screen and background check.

About Lineage Logistics:

Lineage Logistics is the 2nd largest temperature-controlled warehousing and logistics company in the world. With one of the largest facility networks in the United States, Lineage is built to deliver sophisticated, customized and dependable solutions to the food, retail, agriculture and distribution industries nationwide. However, it is the people of Lineage Logistics that set it apart – people who are creative, dedicated to getting the job done, and absolutely committed to customer service.

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